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Email Etiquette, how to do it Correct as a Professional

by Dimitar Dimitrov6. September, 2017

Email etiquette is crucial in every related aspect in life. Emails became common way of communication in the early 90s. Since every business and organisation uses emails to communicate, it is vital to know, how to reply or compose an email.

 

Perhaps if you are working for large organisation, you might find yourself answering or reading emails at least 30% of the working time. While we try to work faster keeping ahead of our schedule, we do very common mistakes that might be costly in particular situation. Here are some do’s and do not’s of emails etiquette. It is very important to strictly follow them.

Clear Subject Line

automated emails featured

It might sound simple but it is common mistake done by many people. The clear subject line is very important not only for your own reference. It is important for the intended receiver of your email.

The receiver might come across hundreds of emails a day and reading only the subject line is very helpful when the priority check comes in place.

So for example, if you are in communication for business proposal and awaiting an answer from the business executive. Your “subject line” reads: “attached proposal”.

It is not very clear who sends it and what is the proposal attached. Many spammers would use the exact same technique to perform their phishing attacks. So by simply using email etiquette and follow simple etiquette the chances your email to get an early respond are highly likely.

For example, subject line: “Techinfographics – The Digital Impact Business Proposal attached “

Email Signature

 

The email’s signature is very important due to the following reasons.

  • Self-Promotion
  • Contact Details
  • Professional

When it comes to promotion every business follows strict rules of self-promoting. For instance, I had a job and my previous employer had instructed us to place a company logo with address, phone number, job role and a website.

The entire concept looks very professional and clean. This gives the idea to the receiver the level of professionalism ivolved. It is one way of self-promotion and brand building. Placing the logo of your company brings huge brand recognition in time.

Listing the contact details and the website is one of the most important things. If I read and email, I want to know who is the sender and take a look at their portfolio and website for more information and details.

Email Templates – Number 1 Email Etiquette

I have searched for very good email templates to go with my business and I could not find anything that meets my criteria. KOBLE is the best email template that allowed me flexibility and practicality in the same time. If you want to be pro do it like a pro.

email template email etiquette

Live Screen Review 

I think that if you are starting a business or already have an existing one and need refreshment in your marketing style the email templates is a must.

Many big companies use email templates to promote their campaigns and achieve higher ROI. Various existing case studies have shown the impact of using professional looking templates.

However, if you are not an expert in designing an email template that is not an issue.  Here is the perfect Business email set.

This email template has the answer to all of your questions and the solution to all of your problems combined in more than 200+ unique email templates

It is compatible with all the major email service providers and it is so easy and enjoyable to install that it has never been easier. If you still meet some difficulties the customer support is excellent and they will answer all of your questions instantly. If you are running WordPress website this template integrates perfectly within your dashboard and it is just the best email template, I have ever seen on the internet.

 

Replaying Emails

 

There are certain things we all should avoid doing when it comes to answering important emails and follow email etiquette.

Proofreading your email is number one. I often do silly mistakes and regret it. If you are using MS Office Outlook or Gmail  you can recall your email saving yourself the trouble and embarrassment.

email etiquette

Do not answer the emails with aggressive tone if you did not like the content in the first place. Give your response smooth consideration. Leave it as unread until you calm down.

Keep your private matters for yourself and do not give too many details about yourself it is very intimidating. You are kind of involving other people and making them part of the problem. The same applies if you are handling confidential information, you can always ask if it is okay to send particular information.

Overall emails have been around since the internet exits and they will be around for many years to come as one perfect way of communication.

 

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